Company Information Update
When a company’s information needs to be updated in the UAE, whether for ownership changes, shareholder details, or other company-specific information, it’s essential to follow the correct procedures as set out by the relevant authorities, such as the Dubai Land Department (DLD) or UAE Economic Department.
Updating company information ensures that the business records are accurate and legally compliant, which is important for any future transactions or operations involving the company.
Requirements for Company Information Update
To complete the Company Information Update, the following documents and information are required:
| Required Documents/Information | Details |
| Title Deed | The original property title deed (if applicable) to update the ownership information of the property in the company’s name. |
| Shareholder Emirates ID/Passport/Visa (if resident) | A copy of the Emirates ID for UAE residents or passport and visa if the shareholder is a non-resident. |
| Power of Attorney (if applicable) | If a representative is updating the information on behalf of the shareholder, a POA (Power of Attorney) is required. |
| Email from the Owner | The owner must provide an email confirming the required changes and the updated details they want to reflect. |
| Nationality Change Documentation (if applicable) | If there is a change of nationality for any of the shareholders, the following documents are required: |
| – A letter from the consulate of the new nationality confirming the change of nationality. | |
| – The letter must be attested by the Ministry of Foreign Affairs (MOFA). | |
| – The letter should also be legally translated to Arabic. | |
| All Company Documents (Original) | All the original documents related to the company, including the trade license, shareholders’ agreements, and memorandum of association. |
Company Information Update Fees
Below is the breakdown of the fees required for processing the Company Information Update:
| Fee Type | Amount | Details |
| Admin Fees | 21 AED | Administrative processing fees for updating the company’s details. |
| Total Fees | 21 AED | Total cost for the company information update process. |
Additional Information
When updating company information, it is important to review and update the company’s registration details, including:
- Changes in Shareholders: This includes any modifications in the shareholder structure, including additions or deletions of shareholders.
- Nationality Change: If a shareholder changes their nationality, appropriate documentation and attestation are required for the update to be valid.
- Power of Attorney: If someone other than the shareholder is managing the update, a valid Power of Attorney (POA) must be provided to authorize them to make changes on the shareholder’s behalf.
- Company Documents: The company’s original documents, including the memorandum of association, shareholder agreements, and trade license, should be updated accordingly to reflect any internal changes.
Nationality Changes and Legal Documentation:
If the nationality of a shareholder changes, the process involves confirming the change with the relevant consulate. This requires:
- A letter from the consulate of the new nationality confirming the change.
- Attestation of the letter by MOFA.
- A legal translation of the letter to Arabic to ensure compliance with UAE regulations.
Application Process for Company Information Update
To ensure that the process of updating company information is smooth and efficient, follow these steps:
- Prepare All Documents: Gather all the required documents, including the company’s title deed, shareholder identification, nationality change documentation, and any other supporting paperwork.
- Submit Documents to Authorities: Take all original documents to the relevant government office, such as the Dubai Land Department (DLD) or the UAE Economic Department. Make sure all documents are complete and accurate.
- Review & Verify: Authorities will verify the submitted documents. This might involve reviewing the company’s structure, shareholders, and legal validity of the provided paperwork.
- Pay Fees: Pay the required administrative fees, and ensure that you receive a receipt or acknowledgment of payment.
- Update Confirmation: Once everything is processed, the company’s records will be updated, and you will receive confirmation. You may also be issued a new company certificate reflecting the updated information.
Important Notes
- Personal Presence: The company owner or authorized representative must be present in the office for the update, or a Power of Attorney (POA) should be provided to act on behalf of the owner.
- Consistency in Documents: Ensure all documents are consistent with the information provided. Any discrepancies may cause delays or rejections of the update request.
- Legal Assistance: It is advisable to consult with a legal professional when updating company information, especially for shareholder changes, nationality amendments, or legal translations of documents. This helps ensure compliance with local laws and avoids unnecessary delays.
Updating a company’s information is a critical process for businesses operating in the UAE. Whether you need to update shareholder details, change nationalities, or amend other company-specific information, following the right procedures is essential to ensure the continued legal operation of your business. Proper documentation, accurate submission, and timely payment of fees are all crucial for a smooth and successful company information update.
